The principle for effective email corresponding
Get people read your messages
In worldwide, large number of people are email users, which including business and consumer users. The 3% increasing per year with using email from over 2.5 billion in 2014 to over 2.8 billion in 2018. Moreover, the numbers of email account will keep grow 6% per year from over 4.1 billion in 2014 to over 5.2 billion in 2018.
However, a survey in 2013 was reported that about 64% sendmail that make reader confused, tension, and waste time.
Writing effective emails would make business, studying etc. more convenience and efficient than before. So how can you write you email more efficient and how can you write email to get quick and good reply.
In this article, it will tell you some good tips that you can use to ensure your email is clear and effective.
However, a survey in 2013 was reported that about 64% sendmail that make reader confused, tension, and waste time.
Writing effective emails would make business, studying etc. more convenience and efficient than before. So how can you write you email more efficient and how can you write email to get quick and good reply.
In this article, it will tell you some good tips that you can use to ensure your email is clear and effective.
- The Effective Email
- It has been counted in 2014 Email Statistics Report that, average number of email received by business users is about 85 per day and will increased to 97 per day in 2018. So, with this amount of email, people whom you would like to send to might get overlooked.
- Structure your email information---WRITE method
There some simple rules will let your email noticed and read easily.
- W-to whom
- R-real mean of the message
- I-information on background
- T-take these step
- E-end it
The biggest problem to lead the Email hard to write is too many information, reader won't quickly catch the points in your Email and then lose the patient to read whole pages of Email. Use WRITE method as communication pattern tool would help you easily and quickly master the effective way to write Email.
- Using Rule'3 in your writing
Rule'3 is the powerful communication skill that can be widely used in writing, speaking, even in your normal life. It is the leadership skills!
The simple reason for magic Rule'3:
- Patter recognition and brevity
- More likely to consume information
- It can give you a structure to work towards
When Steve Job's launched the iPad, here are the formulae he used:
- Product and/or service
- Identify the competition
- Biggest problems outlined
- Avenues of. or access to, the resolution
- Solution to the problem
- Keep message clear and Brief
- Create a outline
- Try some empathy
- Use simple language
- Follow the Attention-interest-Desire-Action (AIDA) formula to inspire action in the reader.
- Be polite and check your tone.
Reference:
- Email Statistics Report 2014-2018 – Executive Summary by Sara Radicati, The Radicati Group, INC. A Technology Market Research Firm, Palo Alto, CA, USA.
- Marketers Must Understand The Power Of Three by Ira Kalb, Marshall School of Business, USC, on Business Insider.
- Writing Effective Emails by MindTools, Essential Skills for an Excellent Career.